Challenges

The Superior Court of Pima County tracked employee time on paper timesheets, and payroll staff spent three days projecting employee hours for the remaining days in the pay period, assuming employees worked eight hours daily. Four staff then spent two days entering payroll data into the county’s payroll system, and once the pay period closed and timesheets were collected, 20 to 40 percent required amendments. The court was ready for a more efficient payroll process.

What the Superior Court of Pima County needed was a solution that could:

  • Manage compliance risks associated with payroll correction
  • Accurately track time to ensure employees work required hours
  • Deliver efficiency savings from streamlined and automated timekeeping
  • Track departments and individuals to better anticipate and control labor and overtime costs
“I can access the data in our Kronos solution in a few minutes, compared to two to three weeks before. We can see the costs per bench, then compare to the number of cases processed, and identify the labor costs per case.”

Carol Ogier
Finance Director

Solutions

A Kronos automated workforce management solution that improves productivity and compliance and delivers real-time labor data to help control labor costs.

Workforce Timekeeper

  • Track, manage, and control employee time and attendance to reduce payroll inflation and manual errors
  • Minimize compliance risk by enforcing and tracking complex compliance requirements such as FLSA, ACA, and union rules

Workforce Absence Manager

  • Identify workers with attendance issues to improve workforce productivity
  • Gain visibility into trends and patterns with on-demand reporting to control absence costs
  • Get complete automation and enforcement of absence-related policies

Kronos 4500 badge terminals

  • Minimize data entry errors and enforce pay and attendance policies at the time of the punch
  • Improve workforce productivity by giving employees self-service access to information like scheduled hours and time-off balances — freeing managers to work on higher-level activities

Results

Moving to Kronos has streamlined the payroll process, improved compliance, and increased control of labor costs for the Superior Court of Pima County. Managers have a tool that advises them when employees are present and how long they are working, and the solution delivers more robust reports for managers and payroll. The court realized over $400,000 in cumulative timekeeping efficiency savings over four years, and they estimate that they will see an additional $200,000 within the next five years. The court’s finance director can now identify the labor costs per case, leading to better overall financial decisions.

INSIGHTS BOOST
EFFICIENCIES

and reduce labor costs

$400,000 SAVED
FIRST 4 YEARS

using Kronos solutions